Vacancy: Front Office Receptionist / Administrative Assistant

• Greeting clients to ensure a friendly and professional first impression;
• Responding to incoming calls, taking messages, and handling correspondence;
• Drafting and promulgation of internal circulars;
• Organising meetings, preparing the boardroom, and welcoming clients with refreshments;
• Coordinating meetings, travel arrangements, and conferences;
• Assisting the Directors with day-to-day administrative tasks;
• Providing administrative support to teams to ensure efficient customer service, including any ad-hoc tasks as needed;
• Maintaining corporate records, both physical and electronic, and archiving data in accordance with the company’s data-retention policy;
• Liaising with clients in coordination of documents to be submitted to local authorities;
• Taking care of basic banking matters such as depositing cheques, etc.

• Have an excellent command of written and spoken English, with professional telephone etiquette;
• Proficient in Microsoft Outlook, proficiency should include:

– Knowledge of basic functions such as recalling emails, saving email as a document, proper forwarding, etc.
– Email management: organizing, filing, flagging, and prioritizing emails efficiently
– Calendar management: scheduling appointments, creating and managing meetings, and coordinating with others
– Task management: creating and tracking tasks, setting reminders, and managing to-do lists
– Contact management: organizing and managing contacts within Outlook

• Proficiency in Microsoft Office;
• Performing tasks with mindful execution and thoughtful judgment, beyond mere adherence to formalities or routine (especially in email communication);
• Meticulousness and strong organisational skills;
• Ability to work independently with minimal supervision;
• Openness and eagerness to acquire new skills;
• At least two years’ experience in an administrative role. Preference will be given to candidates with experience in the financial industry

• Indefinite Contract
• Full Time 40 hours/week, Monday – Friday 8.30am – 5:30pm
• An attractive remuneration package based on qualifications and experience

Established in 2004, Griffiths + Associates is an authorised Corporate Service Provider (CSP) and accountancy firm based in Malta, offering a broad range of services – namely, corporate, tax & advisory as well as accountancy services, audit & assurance, VAT compliance, together with Foundations’ registration & administration – to both local and international clients.

The firm is a member of PrimeGlobal, an international association of accountants and advisors, encompassing a diverse spectrum of industries and markets made up of more than 300 firms in 100 countries.

If you are interested in the role, and want to form part of a great team of professionals, kindly send us your CV and cover letter by email on olga@griffithsassoc.com

Short-listed candidates will be invited for a face-to-face interview at our Offices in Naxxar.