Administrative Executive | Griffiths + Associates

We are looking for a new team member to join our company within the position of Administrative Executive (Full Time).

This job opportunity calls for an individual who is practical, organised, has good communication and writing skills, and has a positive attitude.

• Undertaking the tasks of receiving calls, take messages, routing correspondence;
• Organization of meetings and greeting customers;
• Providing administrative support to the teams in order to ensure an efficient service to our customers;
• Supporting the Directors in any administrative tasks;
• Handling and record-keeping of all committees, meetings, travel and conferences;
• Drafting of circulars;
• Maintenance of corporate records including paper and electronic filing as well as archiving data by the company data-retention policy;
• Handling of customer invoicing, debtor chasing and customer receipts;
• Dealing with banking and cash transactions;
• Regular liaison with clients in coordination of documents to be submitted to local authorities;
• Assistance in statutory filings and reporting;
• Any additional ad-hoc administration duties as assigned by the team.

• Have an excellent command of both written and spoken Maltese and English, with great telephone manner;
• Possesses a smart approach with high ethical standards;
• Be service-oriented with a flair for hospitality and a positive can-do attitude;
• Strong commitment and proven record of professional and client service excellence;
• Proficiency in Microsoft Office;
• Great attention to detail and highly organised, proactive individual, capable of working on your own initiative whilst being a dedicated team player;
• Applicants must be willing to learn and have a can-do approach;
• At least two years’ experience in an administrative role. Preference will be given to candidates with experience in the financial industry.

If this position sounds right for you, then we at Griffiths + Associates would like to hear from you!